Execution of tasks in GTD

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Checklist

“If you know what to do and you do not, then you are worse than before”.- Confucio

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Reviewing with GTD

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Reviewing with GTD

If we want an efficient GTD system, we must have a routine of review of this one, in order to have the control and know in any moment what things we have, when we need manage a change or when we must do or execute anything.

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20 essential tools to improve the productivity

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Whatever your method of organization, there is a tool to get the most out of your work and be more productive. The following are a collection of tools, with a personal and impartial assessment about the best I’ve found throughout my career, and based on my experience. My advice is to try them yourself in order to decide which one best suits your way of working, regardless of the score with which I described the tool.

Navaja Suiza

I rated the tools in different functional categories:

  • Notes: Notes management.
  • ToDo: To do list.
  • Advanced ToDo: Advanced to do list.
  • Kanban: Kanban dashboards, in which the tasks change their workflow or status.

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Study Case of GTD

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The following is a practical example to understand how work the principles of collection, processing and organization.

Case Study of GTD
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Organization with GTD

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Processing gives the answers to organize things, classified into two possible groups: without action and with action. Noting the flowchart of processing, you can see some processes in black colour (see previous article: Processing with GTD. These processes form the organizational system.

GTD Organization
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Processing with GTD

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In the moment in which the things are collected, they are imprecise and incomplete, mere sketches that caught our attention for consideration. Later, the things in the inbox are processed, recovering each thing, becoming aware of what really are, asking if they require of some action and deciding what to do accordingly.

The process involves making a filter in order to know what has been collected, if it is useful and decide when must be run. The ultimate goal is to be clear about what we have and what to do with it, besides empty the inbox for new collections.

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Collecting with GTD

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Collect

Collection

“The time that a person has something in his head and the amount of things that does about it are factors reversely proportional”.- David Allen

 

“The memory is the intelligence of the fools”.- Albert Einstein

 

“Never keep in your head something that fits in a pocket”.- Albert Einstein

 

The collection is the basis on which you settle the rest of the method. Basically, it consist on capture the things that arises (and they will need to be attended later), through notes or reminders, storing them in a common, accessible and reliable place, called Inbox.

The mind is a powerful tool, but it has limitations, being the main one the lack of true multitasking capability. For many simultaneous things that the mind attempts to process, the fatigue, the changes, the rhythm, the spontaneity, the uncertainty … all of them will seriously affect the concentration, the ability to remember, to think about the problems and the things that must be realized.

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