Table of priorities

Table of priorities

When we face our day, the task list becomes the preamble of our route. In this list we have defined what to do, but not when do it. And is that the order in which we do things determine the success of our work.

Prioritizing tasks is to decide what must be done before or after, establishing an order of execution under a double criteria: the importance and the urgency.

I recommend leaving a little space at the left of the task list, in order to define the priority of each task. In the daily review, before starting the day, we will evaluate what is the importance and the urgency of each task, basing on a simple scoring system:

  • 1 = Little important/urgent
  • 2 = Important/Urgent
  • 3 = Very important/Urgent

In the space at the left of the list, is first introduced, on the left, the score of the importance and then, to the right, the urgency score. The result is a two-digit number. When deciding which task to run at a given time, look for the highest value. If two or more tasks have the same value, we must decide what is more important and urgent, taking in consideration other factors, such as dependency with other tasks or the date of delivery or completion.

My particular way of defining the priority is first writing the exclamation point (!), in order to highlight it, and then writing the two-digit priority.

!23 – Task 1 (important and very urgent)

!32 – Task 2 (very important and urgent)

!33 – Task 3 (very important and very urgent)

Prioritize tasks provides control and order to the tasks list, focusing the execution of tasks in those that are more important and urgent, avoiding procrastination and wasting time with tasks that do not deserve it.



Do you know another method for prioritizing tasks? Do you think this system can be improved without complicating it too much?



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